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UK-based support, Mon–Fri 9–5.30pm01798 877100

Meet PayData

Locally installed payroll software designed for rural businesses. Automated calculations and built-in compliance keep payroll accurate and straightforward, whether you have one employee or several departments.

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Platform
Installed locally – desktop
Best for
Rural businesses, from one employee to many
Works with
The KEYPrime Accounts range
Support
UK-based telephone support and training

What is it for?

The tasks PayData does

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  • Run payrollFrom one employee to multiple departments
  • Stay compliant with HMRCRTI, current tax rules and automatic data updates
  • Handle pensionsPension auto-enrolment built in
  • Send payslips and P60sEmail payslips, P60s and P45s directly
  • Report on payrollComprehensive reports to analyse your data
  • Link with your accountsLinks with the KEYPrime Accounts range, no double entry

Everything else

Full feature list

Running payroll

  • Single employee or multiple departments
  • Automatic PAYE and NI
  • Student loan repayments
  • Scottish and Welsh tax rates
  • Employee records management

Compliance & reporting

  • RTI compliant
  • Pension auto-enrolment
  • Automatic national data table updates
  • Up to date with current tax rules
  • Comprehensive payroll reports

Everyday functionality

  • Email payslips, P60s and P45s
  • Links with the KEYPrime Accounts range
  • Locally installed
  • Employee data stored securely
  • Less need for external payroll services
Landmark Systems team member talking a customer through the software on a tablet

What comes with it?

Support & training, not just a licence

PayData comes with full UK-based support and training from the experienced Landmark Systems team. Customers often tell us the telephone support is what they value most.

How support worksTraining & services
Landmark Systems team member talking a customer through the software on a tablet

Landmark HUB

Real results from PayData users

See all case studies
John Holt standing beside his red Massey Ferguson tractor in the farm shed
  • Case study
  • Farmers

Farming for the future: how John Holt built an award-winning, nature-friendly farm

Three generations, an organic dairy, a British Empire Medal and a close eye on the numbers with KEYPrime Accounts: John Holt’s story at Droke Farm, West Sussex.

KEYPrime Accounts

I tried other programs and they were fine for basic accounting, but they weren’t built for farming. Landmark has the flexibility and adjustments I need, from recurring invoices to setting up our different enterprises.

L. Richards, Pullen Barn Farm

  • Farmers
  • KEYinfinity

I find Landmark the market leader in software for rural businesses, and recommend it to our clients. Other software is either too generic for agri and landed estate businesses to be useful, and other specialised software is simply not as good.

G. McGill, Farries Kirk & McVean Chartered Accountants

  • Professionals & Advisors
  • KEYinfinity

I’ve used many accounting systems – but this one really stands out. Its detailed reporting and seamless handling of invoicing, tenancy renewals, and reconciliation have streamlined our processes and made my job much easier.

T. Ives, Head of Finance, Lord Rayleigh’s Farms

  • Estates & Land Agents
  • KEYPrime Accounts

The support team at Landmark Systems is second to none. Every time I reach out, whether with a simple question or a complex technical query, the response is consistently polite, efficient, and kind.

L. Stokoe, Farm Secretary

  • Professionals & Advisors
  • KEYPrime Accounts

Geofolia is much more visual than our previous program, which has made environmental and stewardship planning much simpler. It’s easy to use and works well with multiple users and the app in the field.

W. Davey, Cadwell Farm

  • Farmers
  • Geofolia

Landmark’s support and solutions are tailored to suit our rural clients – they understand the complexity of the businesses we support within the agricultural sector.

L. Daking, Lowenva Farm Office Services Ltd

  • Professionals & Advisors
  • KEYinfinity

We were using a manual system to manage our commercial lettings, so we moved to KEYPrime Property, which feeds into KEYPrime Accounts. It’s easy to use and has automated a lot of our invoicing and compliance, saving a considerable amount of time in the office.

J. Hayward, Holmstead Farm

  • Estates & Land Agents
  • KEYPrime Property
  • KEYPrime Accounts

Using Landmark accounts software, we can view each part of the business at enterprise level and keep a good eye on every diversification project separately, which is really useful to make sure they’re profitable and the numbers are right.

F. de Boer, Wappingthorn Farm

  • Farmers
  • KEYPrime Advanced

We were looking for something which had more functionality and user friendliness – we found KEYPrime fitted the bill very well. It gives very good reports and flexibility and our bookkeeper finds inputting much improved on what we used before.

W. Alexander, Castle Farm

  • Farmers
  • KEYPrime Accounts

LivestockData has been an invaluable tool for us over the years. It allows us to stay on top of our records and keep track of animal movements efficiently, saving us valuable time and reducing the risk of errors.

A. Leel, Farm Secretary

  • Farmers
  • LivestockData
A hand holding up the head of a sunflower in a field of sunflowers
  • Case study
  • Farmers

Troston Farms: KEYPrime Accounts and KEYPrime Property

KEYPrime Accounts

Black and white photo of Rosehill Advisors’ three founding directors standing outside
  • Case study
  • Professionals & Advisors

Rosehill Advisors: using the right tools from the outset

KEYPrime Accounts

Who uses PayData?

Pick the option that sounds best for you. Each one is organised around the tasks you actually need doing.

A smiling farmer in a flat cap and wax gilet, standing in front of his flock.

For farmers and farm businesses

Clear numbers, simple reports and software that works as hard as you do — whatever you’re growing or rearing, with KEYinfinity at the core of your accounts.

Explore farm software
A woman standing in a barn holding a tablet, with a floor of hay and cows lying in the background

For advisors and professionals

Give your clients the clarity they need, with software that makes bookkeeping, payroll and reporting simpler for everyone.

Explore professional tools
A man standing in front of a floral arch holding a tablet

For rural estates and land agents

Bring your land, property and finances into one place, with software built for the scale and complexity of estate management.

Explore estate software

Free download

Is your software working for your farm, or holding it back?

A 15-minute self-assessment for farms, estates and rural businesses. Score your current accounting software, find the gaps and see what better looks like.

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Get the Rural Software Health Check