Accounts System

How and why to review your accounts system this year-end

In the dynamic world of farming and estate management, adapting to change is crucial for sustained success. If you’ve been relying on the same accounting software for an extended period, it’s time to reassess its suitability for your evolving business needs. This blog delves into the reasons why reviewing your farm accounting software regularly, especially at year-end, can be a game-changer for rural businesses.

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Functionality Assessment:

Begin by scrutinising your current system’s setup and ensure it aligns seamlessly with your present and future business requirements. If your existing Chart of Accounts and Analysis Structures fall short of representing your organisational needs effectively, consider restructuring to maximise results. Seek assistance from your software provider, who can offer business analysis expertise to help design and implement a more suitable structure.

Performance and Speed:

Accumulated historical data can potentially slow down your system and may not align with your future plans. While retaining access to historical data for legislative and reference purposes is essential, it shouldn’t hinder you from evaluating your current needs. Streamline your farm accounting software to enhance performance and cater to your evolving goals.


Explore the long-term compatibility and integration of your software with other systems. This not only saves time on duplicate data entry but also improves overall accuracy, fostering a more efficient workflow.

Cost-Benefit Analysis:

Take a close look at your software costs and assess whether you are paying for features that go unused. If feasible, consider downgrading to a simpler system to reduce unnecessary expenses and optimise your budget.

Training and Support:

Evaluate the training and support provided by your software provider. Look for available webinars and workshops that can enhance your skills and improve overall efficiency in utilizing the software to its fullest potential.

Compliance Check:

Ensure your accounting software complies with the latest accounting standards, tax regulations, and any industry-specific requirements. Staying up-to-date with compliance is essential for the smooth operation of your agricultural business.

Future Scalability:

Consider the scalability of your software. Will it accommodate the growth of your business in terms of data volume and users? Ensure that your chosen software is equipped to scale with your agricultural operations seamlessly.

By adopting a proactive approach and regularly reassessing your farm accounting software, you are ensuring that it remains a valuable asset, supporting the financial management of your farming business effectively. Embrace change, optimize functionalities, and stay ahead in the ever-evolving landscape of agriculture.

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