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RTI and Daily Paid Casual workers KEY Casual and Earnie

If you are going to continue to pay staff on a daily basis then the following is our recommended route.

  1. Enter as usual and pay as usual on a daily basis using KEY CASUAL.
  2. At the end of your week run “amounts earned by employee” report for the week just ended.
  3. Add all your casual staff into EARNIE as new employees.
  4. Set them up to be both IRREGULAR workers and NI rate of X

Employment status image

 

NI rates screenshot

5.    Now run a weekly payroll for this set of employees.

You could also link KEY Casual to Earnie – this would then import your workers and each week’s pay could be automatically transferred. When the initial transfer of employees takes place, or as they are imported when they start work, then the NI “X” and the “Irregular worker” setting will automatically be set up in Earnie.

THIS INFORMATION IS BASED ON DISCUSSIONS WITH TWO HMRC REPRESENTATIVES. HOWEVER IT IS ADVISORY AND IF IN DOUBT YOU SHOULD CHECK WITH YOUR PROFESSIONAL ADVISORS – WE ACCEPT NO LIABILITY FOR THIS INFORMATION.